Overview
Per-guest food and drink costs scale with attendance, while venue and entertainment often stay fixed.
Scale food and drinks with guests
Per-guest food and drink costs grow with attendance. Fixed costs like venue often stay the same.
Fill what you know first
If venue cost is unknown, start with food and drinks. Totals update live as you fill the rest.
Compare cost per guest
Per-guest averages help you decide whether to adjust the menu or the guest list.
Try the calculator
Use the free Holiday Party Calculator for live numbers, then come back to this guide anytime you need a quick refresher.